SPRING BUDGETING UPDATE!!!
It’s almost that fun time of year again…SBC Spring Budgeting! The time for all groups to be writing their ‘09-’10 budgets and presenting them to the SBC committee will soon be upon us. If you’re receiving this email, it’s because we have you listed as a treasurer or responsible member for one or more student groups. If you are not your group treasurer and don’t see them on the email list, please forward the info along to them on my behalf. I’ve got some very important information and due dates to relay to all student groups in this email and in others to follow shortly.
First off, I’ll start with some deadlines and important dates. All student groups must submit a projected budget for the ‘09-’10 school year to sbc@swarthmore.edu by two weeks from today. The date of the deadline for submission is Thursday, March 5th by midnight. There are a number of resources at your disposal to help with the writing of your budget as well in case you have never been through the procedure before or could use a refresher. Our SBC website which is linked on the Dashboard is a great resource with links to frequently asked questions, a sample budget proposals, a list of the subcodes and their definitions which your budget should be broken down by, and some advice about how to write your budget. Additionally, you can always contact me at sbc@swarthmore.edu with more specific questions. I’ll also post all the important dates for Spring Budgeting on the webpage as well.
Secondly, the actual dates for Spring Budgeting will be 9:00am to 10:00pm on March 22 and March 29. A sign-up sheet will be posted on the SBC office door starting tomorrow. Be sure to sign up for a time slot, and the final deadline for sign-up will also be on Thursday, March 5th by midnight. If your group has a particularly large budget to request (~$10,000 dollars or more), feel free to sign up for two adjoining time slots.
Thirdly, make sure everyone has plenty of help available with the Spring Budgeting process, there will be mandatory treasurer’s meeting next Tuesday, February 24th at 9:30pm in Kohlberg 328 with myself and members of the SBC committee. It should be a short meeting geared towards giving groups a basic outline of how to write their proposal, and also to provide an opportunity to directly answer any questions you may have. If you can’t make it yourself, be sure to send a group member in your stead.
Finally, be sure that you get any outstanding receipts for your group submitted for reimbursement before Spring Budgeting! The SBC committee takes into account how effectively groups have been using their allocated funds over the course of the year when considering the level at which they fund groups for the following year. As such, it is in your best interest to be spending funds that have been allocated to your group and getting receipts reimbursed, and be sure to get any deficits paid off immediately as well! I will be emailing an updated copy of your budget to each student group following this email as well so you know where your group funds stand as of now as well.
Okay, so I know that was a long one, but I hope it has helped answer some of your questions about Spring Budgeting. Be sure to keep the following deadlines in mind because groups that don’t sign up for a time slot or come into Spring Budgeting will have their budget for the following year reduced by 50%! I look forward to seeing everyone at the meeting next week, and be sure to let me know if you have any questions as you get your budgets written and submitted!
DATES TO REMEMBER:
Treasurer’s Information Meeting-Tuesday, February 24, 9:30pm
Due Date for Spring Budget Submission and Sign-Up for Time Slot-Thursday, March 5, midnight
Spring Budgeting-Sunday, March 22 and 29, 9:00am to 10:00pm
Best,
Fletcher Coleman
Beginning with the spring semester of the 08-09 school year, the SBC Committee has revised the rules and guidelines concerning the FUN FUN’d. Please see our page concerning the FUN FUN’d, which has been revised with the updates concerning activities eligible for funding. Also, to learn more about the guidelines by which SBC proposals are evaluated, please visit or new PRECEDENTS page!
Who We Are
- Romane Paul
- Cecilia Marquez
- Paul Apollo
- Maithili Parikh
- Rahul Garg
- Ellen Donnelly
- Miles Skorpen
- Chris Green – Student Groups Advisor
- Heidi Wong – Assistant Manager
- Simon Riccardi Zhu – Assistant Manager
- Adriana Popa – Assistant Manager
- Fletcher Coleman – Manager
Note: Please do not contact any personal e-mails with SBC-related correspondence. Direct all correspondence to sbc@swarthmore.edu
Who We Are and What We Do
Decisions about funding for nearly all student groups at Swarthmore College are made by the Student Budget Committee, a committee of eight students appointed by Student Council. The Budget Office staff is employed by the Budget Committee and has no power over how much money each organization does or does not receive. The Budget Office is staffed by a Student Budget Manager and three Assistant Student Budget Managers. While the Budget Office staff are the people with whom treasurers of organizations will interact most frequently, they do not make any decisions regarding how to spend Student Activities money. The Budget Office’s purpose is to oversee the dispensation of monies that the Budget Committee has allocated to various groups and help groups access the money they have received from SBC.